It may take a bit of time to get everything exactly the way you need it, but the scheduling process will be simpler going forward. The easiest way to create your own simple employee schedule template, like the one shown above, is to use Microsoft Excel or another spreadsheet program. How To Create A Staff Scheduling Template If you can’t do that, your template needs to be simplified. You should be able to figure out that employee’s schedule for the next week in 30 seconds or less. With that employee in mind, start the stopwatch and then glance back at the schedule to determine when she will be working the next day.Before you look at the employee schedule again, choose an employee.Set the schedule aside for a moment while you answer an email or walk through the dining room.Try not to look at the schedule too closely as you do. Get an old copy of a schedule and a stopwatch.Here’s an effective way to test the simplicity of your employee schedule: If it takes longer than a minute to decipher that information, your employee schedule template is too complicated. It should only take a few seconds for an employee to figure out: However you choose to format your employee schedule, keep the template simple. If possible, we also suggest formatting your employee schedule as a table and making use of color coding and images (of employees) to make it easy to read. That way, the only information on the calendar itself is the work hours. The employee names, dates, business hours, and contact information should be printed on the periphery of the schedule. A way to show work hours (e.g., a numerical time range, an X in the hours being worked, a bar that spans work time).Business or manager contact information.The Importance Of A Staff Scheduling TemplateĪt its most basic, your employee schedule template should include the following information: We’ll also show you how to use your computer or mobile device to harness the power and versatility of advanced software to make the scheduling process easier than ever.īefore we do that, though, let’s discuss why it’s important to have an employee schedule template in the first place. How to create your own schedule template.What essential items to include in your template.Why a staff scheduling template is important.Along the way, we’ll address such issues as: We’re here to show you how this kind of template can free up your time so you can deal with more important managerial problems, like accounting, interviewing, marketing, and hiring. How is that possible? With the help of an employee schedule template, also known as a staff scheduling template. But despite the need to constantly schedule, there is a way to simplify the process so that it’s not as difficult or time-consuming as it once was. As a manager, does it seem like some parts of your job are never done? You look around and think, “I just did that!” Then you have to carve time out of your busy schedule and take time away from more important issues to repeat tasks over and over again.įew things in a manager’s work life are as repetitive as employee scheduling.
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